Locations are another way to group your workers. This is useful for compliance reporting, assigning requirements, permission restrictions, and sending out bulletin communications grouped by location.
Divisions allow you to group your locations. Workers are not assigned to divisions, but rather to the locations that belong to a division. Divisions allow you to segment compliance and restrict access for admins to only see workers/compliance/records/equipment/etc. that belong to their division.
Both act similarly with the exception of assignments: you can only add assignments for locations and not for divisions.
When setting up your Workhub account you can change how you use locations and divisions. Some think of them as business units/cities or provinces/cities, while some use them as departments such as field/job site. Regardless of the way you set it up, you have two levels to organize your workers.
To add divisions you can head to Locations and click the Add New button. You can set up your locations here and they might look something like this:
You can see in this example, I've organized my divisions in a pretty unique fashion. It's best if you figure out what makes the most sense for your company.
To get started with using division or location based functionality you'll want to head to a position and set the Limit Access option:
Above I've set it to be limited by division. This means that any worker with the "Operations Manager" position will only be able to see workers/records/equipment for their division. You could have Operations Managers in different divisions and the restrictions will automatically be set by their unique divisions.
What do I do about single locations that belong to multiple divisions?
If you have say a 'construction' and a 'transport' division both based out of Calgary, you can't associate Calgary with both divisions. You would instead create two Calgary locations but name them with the relevant division in their titles. So 'Calgary - Construction' and 'Calgary - Transport'. Both would then be assigned to their appropriate divisions.
You technically can create two locations with the same name, but since there are many drop downs in the software to filter lists to a specific location you then wouldn't be able to tell the difference between locations as they would appear as Calgary and Calgary. You can see what we mean in the example below from the worker list where we've created two 'Head Office" locations in our account:
